"Affordable" means different things depending on who's selling. A property management company calling something affordable might mean $150/month. A volunteer board treasurer with 22 units means something very different. This guide is for the latter.
The HOA software market has a wide price range, and the expensive end is dominated by platforms built for professional management companies - not self-managed boards. You can find fully capable software for $2–$5/unit/month. For self-managed HOAs, AffordableHOA pricing is $49/month for up to 50 units, $99/month for up to 150 units, $179/month for up to 300 units, $239/month for up to 500 units, and $0.50/unit/month for up to 1,000 units.
For context: a property manager typically charges $200–$600/month for communities under 100 units. Affordable software replaces the operational parts of what a property manager does - dues collection, violation tracking, maintenance coordination, communications - at a fraction of that cost.
Affordable doesn't mean stripped down. A reasonably priced platform should include all of these without upsells:
If any of these are locked behind a higher tier, that's not affordable software - it's a bait-and-switch pricing model.
Some platforms are cheap because they cut meaningful corners. Watch out for:
Many boards resist paying for software at all, relying on spreadsheets, group texts, and Venmo for payment collection. The real cost of that approach is board member time - often 5–10 hours per month per community that could be recovered with the right tools.
At a conservative $25/hour of volunteer time, recovering just 4 hours per month across the board is worth $100. Most affordable HOA software costs less than that for communities under 35 units.
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